Notice of Privacy Practices
REVISED EFFECTIVE: AUGUST 6, 2021
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Get an electronic or paper copy of your medical record
- You can ask to see or get an electronic medical record and other health information we have about you.
- We will provide a copy or a summary of your health information, usually within 30 days of your request.
Ask us to correct your medical record
- You can ask us to correct health information about you that you think is incorrect or incomplete.
- We may say “no” to your request, but we’ll tell you why in writing within 60 days.
Request confidential communications
- You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
- We will say “yes” to all reasonable requests.
Ask us to limit what we use or share
- You can ask us not to use or share certain health information for Treatment, Payment, or our Operations (TPO). We are not required to agree to your request, and we may say “no” if it would affect your care.
- If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for payment or our operations with your health insurer. We will say “yes” unless a law requires us to share that information.
Get a list of those with whom we’ve shared information
- You can ask for a list (accounting) of the times we’ve shared your health information for six years before the date you ask, who we shared it with, and why.
- We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.
Get a copy of this privacy notice –You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
Choose someone to act for you –If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information. We will make sure the person has this authority and can act for you before we take any action.
File a complaint if you feel your rights are violated
- You can file a complaint in writing if you feel we have violated your rights or contact the Risk Manager at 941-529-0246.
- If we cannot resolve your written complaint, you also have the right to file a written complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, or by calling 1-877-696-6775 or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/
- For insurance grievances with your health plan, you may contact https://apps.fldfs.com/eService/MedicalProvider.aspx
- To complain about a provider contact – https://mqa-flhealthcomplaint.doh.state.fl.us
- We will not retaliate against you for filing a complaint.
For certain health information, you can tell us your choices about what we share
- Share information with your family, close friends, or others involved in your care
- Share information in a disaster relief situation Include your information in a hospital directory
If you are not able to tell us your preference, for example, if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information to lessen a serious and imminent threat to health or safety.
In these cases, we never share your information unless you give us written permission:
- Marketing purposes
- Sale of your information
- Most sharing of psychotherapy notes
In the case of fundraising – We may contact you for fundraising efforts, but you can tell us not to contact you again.
Our Uses and Disclosures How do we typically use or share your health information?
We typically use or share your health information in the following ways:
Treat you –We can use your health information and share it with other professionals who are treating you.
Example: A doctor treating you for an injury asks another doctor about your overall health condition.
Bill for your services – We can use and share your health information to bill and get payment from health plans or other entities.
Example: We give information about you to your health insurance plan so it will pay for your services.
Run our organization – We can use and share your health information to run our practice, improve your care, and contact you when necessary. Example: We use health information about you to manage your treatment and services
How else can we use or share your health information?
We are allowed to share your medical information, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes.
Help with public health and safety issues
We can share health information about you for certain situations such as: Preventing disease / Helping with product recalls / Reporting adverse reactions to medications /Reporting suspected abuse, neglect, or domestic violence, and preventing or reducing a serious threat to anyone’s health or safety.
Do research- We can use or share your information for health research.
Comply with the law – We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
Respond to organ and tissue donation requests –We can share health information about you with organ procurement organizations.
A medical examiner or Funeral director –We can share health information with a coroner, medical examiner, or funeral director when an individual dies.
Workers’ Compensation, law enforcement, and other government requests
We can use or share health information about you:
- For workers’ compensation claims
- For law enforcement purposes or with a law enforcement official
- With health oversight agencies for activities authorized by law
- For special government functions such as military, national security, and presidential protective services
Respond to lawsuits and legal actions
We can share health information about you in response to a court or administrative order, or response to a subpoena.
We are required by law to maintain the privacy and security of your protected health information.
- We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
- We must follow the duties and privacy practices described in this notice and give you a copy of it.
- We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
- For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html
Changes to the Terms of this Notice – We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office and on our website at www.centerplacehealth.org
This Notice of Privacy Practices applies to the following CenterPlace Health locations:
William L. Little Health and Human Services Center, 2200 Ringling Boulevard, Sarasota, FL 34237 941-529-0200
Children’s Medical Center, 1750 17th Street, Bldg. E, Sarasota, FL 34234 941-529-0100
North Port Health Center, 6950 Outreach Way, North Port, FL 34287 941-529-0300
Sarasota Adult Services, 1900 Brother Geenen Way, Sarasota, FL 34236 941-529-0500
Venice Family Services – 2350 Scenic Drive, FL 34293 941-529-0400
CenterPlace Health, Behavioral Health, 1750 17th Street, Building N, Sarasota, FL 34234 941-529-0200
A member of our staff can help to help you with questions regarding this Notice of Privacy Practices:
CenterPlace Health– Privacy Officer 941-529-0202
CenterPlace Health- Patient Safety/Risk Management 941-529-0246